1. Introduction

This policy outlines the establishment and functioning of the Internal Complaints Committee (ICC) at Anjuman-l-Islam’s Kalsekar Technical Campus, New Panvel. The ICC is responsible for addressing complaints related to sexual harassment, discrimination, or any form of misconduct within the institute. This policy aims to provide a safe and inclusive environment for all members of the educational institute.

2. Objective

The objective of the ICC is to ensure a safe and respectful environment, free from any form of harassment or discrimination.

for all individuals associated with the educational institute. The ICC aims to address complaints promptly, impartially, and in a confidential manner, while upholding the principles of natural justice.

3. Composition of the ICC

The ICC will consist of the following members:
a) Charman: Director of the campus.

b) Controller: A senior faculty member or administrator, preferably a woman, with knowledge and experience of handling complaints related to harassment or discrimination.
c) Faculty Representatives: Experienced faculty members: Deans, HOD’s, male/ female faculty members of all the departments, appointed by the institute.
d) Two Student Representatives: Students nominated by the student body, preferably one male and one female, to represent the student community.
e) External Expert: An external expert in the field of gender studies, law, or social work, with expertise in handling cases of harassment or discrimination/ any popular social worker from an NGO/ Medical Practitioner etc. The external expert will be nominated by the institute.

4. Responsibilities of the ICC

a) Receiving Complaints: The ICC will receive complaints related to sexual harassment, discrimination, or any form of misconduct within the institute. Complaints can be submitted by any member of the educational institute, including students, faculty, staff, or visitors.
b) Complaint Handling: The ICC will ensure that complaints are handled with sensitivity, confidentiality, and impartiality. The committee will conduct an initial inquiry to determine the merit of the complaint and proceed with a formal investigation, if required.
c) Investigation: The ICC will conduct a thorough investigation by gathering evidence, interviewing relevant parties, and maintaining confidentiality. The investigation process will ensure fairness and natural justice for both the complainant and the respondent.
d) Resolution: Upon completion of the investigation, the ICC will decide on an appropriate resolution. The resolution may include disciplinary actions, counselling, awareness programs, or any other measures deemed necessary,
e) Reporting: The ICC will maintain records of all complaints received, investigations conducted, and actions taken. The committee will provide periodic reports to the institute’s management, highlighting the number and nature of complaints received, actions taken, and recommendations for improvement.

5. Confidentiality

All members of the ICC, complainants, respondents, witnesses, and other individuals involved in the complaint process shall maintain strict confidentiality. Breach of confidentiality may lead to disciplinary action.

6. Training and Awareness

The ICC will organize regular training programs and awareness sessions to educate the educational institute’s community about their rights, prevention of harassment, and the complaint filing process. These initiatives will promote a culture of respect, sensitivity, and inclusivity.

7. Non-Retaliation

The educational institute strictly prohibits any form of retaliation against individuals who file complaints or participate in the investigation process. Any such retaliation will be dealt with seriously and appropriate action will be taken.

8. Review and Amendments

This policy will be reviewed periodically to ensure its effectiveness and compliance with applicable laws and regulations. Amendments to the policy will be made as necessary, with the approval of the institute’s management.

9. Communication

This policy will be communicated to all members of the educational institute through various means, including the institute’s website, notice boards, orientation programs, and other relevant channels.

10. Conclusion

The establishment of the Internal Complaints Committee reflects [Name of the Educational Institute]rs commitment to providing a safe and inclusive environment for all individuals associated with the institute. The ICC will play a crucial role in addressing complaints, promoting awareness, and fostering a culture of respect and equality.